COI tracking for property managers
Every vendor, contractor, and tenant at a managed property should carry the coverage your management agreement and leases require. Wardly collects their certificates of insurance through no-login upload links, confirms the owner is named as additional insured, and grades each one A–F—free forever, no sales call.
Get started freeStraight answer:Wardly was built for general contractors tracking subcontractors. But a certificate of insurance works the same whether it comes from a subcontractor or a janitorial vendor, an HVAC contractor, or a tenant. Property managers use the same engine to track any third party’s COIs—and it’s free forever for unlimited vendors and tenants.
An uninsured vendor incident lands on the owner
As a property manager, you stand between the owner and everyone who works at or occupies the property. When a vendor’s coverage lapses or a tenant lets lease-required insurance drop, an incident at the property can expose the owner, the landlord, and your management company—and put the management agreement itself at risk.
Where property managers get exposed
- A vendor causes damage or injury on site and their general liability has quietly lapsed.
- The certificate never named the owner or landlord as additional insured, so their policy pays.
- A tenant’s lease-required coverage expired and no one was tracking it across the portfolio.
- The management agreement requires you to verify vendor insurance—and there’s no clean record that you did.
What that costs you
Spreadsheets scattered across properties don’t read endorsements or chase renewals, and they can’t prove the owner was protected. Wardly reads each ACORD 25, confirms the additional insured and waiver language your leases and management agreements require, and keeps a graded, monitored record for every vendor and tenant in one place.
From request to verified compliance in three steps
Set it up in minutes—no onboarding calls, no enterprise sales cycle.
Add the vendor or tenant
Enter the third party’s details and the coverage your management agreement or lease requires—limits, owner as additional insured, waivers, and more.
They upload via a no-login link
The vendor or tenant gets a secure link and drops in their ACORD 25 certificate—no account or password required on their end.
Wardly reads, grades & monitors
Wardly reads the certificate, grades it A–F against your requirements, and watches every expiration date across your properties.
Every COI, read line by line
Wardly parses each ACORD 25 and its endorsements against the requirements you set for the property—then rolls it into one clear grade.
Coverage limits
General liability, workers’ comp, auto, and umbrella limits verified against what your leases and management agreement require.
Additional insured
Confirms the property owner, landlord, and management company are named as additional insured on each certificate.
Waiver of subrogation
Flags whether the waiver your lease or vendor contract requires is actually granted.
Primary & non-contributory
Checks the language that keeps the owner’s policy from being asked to pay first.
Expirations
Every vendor and tenant policy monitored across the portfolio, with reminders before coverage lapses.
A–F compliance grade
A single, clear score for every third party—so you know exactly who is cleared to work at the property.
Frequently asked questions
Can property managers use Wardly if it’s built for general contractors?
Yes. Wardly is GC-first, but a certificate of insurance is a certificate of insurance—the same engine that reads a subcontractor’s ACORD 25 reads a landscaping vendor’s, an elevator contractor’s, or a tenant’s. If you track any third party’s COIs, Wardly works, and it’s free forever for unlimited vendors and tenants.
Does Wardly confirm the property owner is listed as additional insured?
Yes. Set your requirement once and Wardly checks each certificate to confirm the owner, landlord, and management company are named as additional insured, along with waiver of subrogation and primary and non-contributory language—then grades the COI A–F against what your management agreement and leases require.
How do vendors and tenants submit their certificate of insurance?
You add the vendor or tenant and Wardly sends a secure upload link. They submit their ACORD 25 in a few clicks with no account to create—which matters when you’re collecting from dozens of small vendors and tenants who won’t adopt a portal.
Does Wardly remind me before a vendor or tenant policy expires?
Yes. Wardly monitors every expiration date across all your properties and flags coverage before it lapses, then re-grades automatically when a renewal is uploaded—so you’re never carrying an uninsured vendor or a tenant who let lease-required coverage drop.
Learn more about COI tracking
Free resources on certificates of insurance and how Wardly works.
For general contractors
Wardly’s flagship use case—tracking subcontractor COIs on active job sites.
Learn moreFor facility managers
Track on-site service contractors and suppliers with the same engine.
Learn moreFeatures
No-login upload, ACORD 25 reading, A–F grading, and expiration monitoring.
Learn morePricing
Free forever for unlimited vendors and tenants. See what’s included.
Learn moreCompare COI trackers
See how Wardly stacks up against other COI tracking tools.
Learn moreCOI glossary
Certificate of insurance, additional insured, and every term explained.
Learn moreTrack every vendor and tenant COI—free.
Add a vendor or tenant, send a no-login upload link, and get an automatic A–F grade against what your leases and management agreement require. Free forever, no sales call.
Get started free