COI tracking for facility managers
Janitorial, HVAC, security, landscaping—every service contractor and supplier working inside your facility should carry the coverage corporate risk and procurement require. Wardly collects their certificates of insurance through no-login upload links and grades each one A–F—free forever, no sales call.
Get started freeStraight answer:Wardly was built for general contractors tracking subcontractors. But the ACORD 25 a janitorial or HVAC contractor carries is the same document a subcontractor carries. Facility managers use the same engine to verify any service contractor’s or supplier’s COIs—and it’s free forever for unlimited vendors.
A contractor incident inside the facility is your risk
As a facility manager, you approve the vendors who operate inside your building every day. When a service contractor injures someone, damages equipment, or does work while their coverage has lapsed, the facility—and the corporate risk team behind you—is exposed. Procurement set requirements for a reason; someone has to prove every vendor actually meets them.
Where facility managers get exposed
- An HVAC or elevator contractor causes damage while their general liability has quietly lapsed.
- A janitorial or security vendor was onboarded without ever verifying limits or additional insured status.
- Corporate risk requires a waiver of subrogation the supplier’s certificate never actually granted.
- Procurement asks for proof every active vendor is compliant—and it lives in an out-of-date spreadsheet.
What that costs you
Manual tracking can’t read endorsements, chase renewals, or produce a clean audit trail for corporate risk. Wardly reads each ACORD 25, grades it against the requirements procurement set, and keeps a monitored, defensible record for every service contractor and supplier in the facility.
From request to verified compliance in three steps
Set it up in minutes—no onboarding calls, no enterprise sales cycle.
Add the service contractor
Enter the vendor’s details and the coverage corporate risk and procurement require—limits, additional insured, waivers, and more.
They upload via a no-login link
The contractor or supplier gets a secure link and drops in their ACORD 25 certificate—no account or password required, so vendor onboarding doesn’t stall.
Wardly reads, grades & monitors
Wardly reads the certificate, grades it A–F against your requirements, and watches every expiration date for the life of the contract.
Every COI, read line by line
Wardly parses each ACORD 25 and its endorsements against the requirements procurement and risk set—then rolls it into one clear grade.
Coverage limits
General liability, workers’ comp, auto, and umbrella limits verified against your corporate minimums.
Additional insured
Confirms your company is named as additional insured on each service contractor’s certificate.
Waiver of subrogation
Flags whether the waiver your vendor contract requires is actually granted.
Primary & non-contributory
Checks the language that keeps your company’s policy from being asked to pay first.
Expirations
Every contractor and supplier policy monitored around the clock, with reminders before coverage lapses.
A–F compliance grade
A single, clear score for every vendor—so you know exactly who is cleared to work inside the facility.
Frequently asked questions
Can facility managers use Wardly if it’s built for general contractors?
Yes. Wardly is GC-first, but the ACORD 25 certificate a janitorial, HVAC, security, or landscaping contractor carries is the same document a subcontractor carries. The engine that reads and grades a sub’s COI reads and grades any service contractor’s or supplier’s COI. If you onboard vendors and need their insurance verified, Wardly works—free forever for unlimited contractors and suppliers.
Does Wardly help me meet corporate risk and procurement requirements?
Yes. Set your company’s insurance requirements once—limits, additional insured, waiver of subrogation, primary and non-contributory—and Wardly grades every service contractor’s certificate A–F against them. You get a defensible, monitored record that each vendor met the standard procurement and risk asked for.
How do service contractors and suppliers send their certificate?
You add the contractor as part of vendor onboarding and Wardly sends a secure upload link. They submit their ACORD 25 in a few clicks with no account to create—so onboarding a new janitorial or HVAC vendor doesn’t stall on portal logins.
What happens when a contractor’s coverage expires?
Wardly monitors every expiration date and flags coverage before it lapses, then re-grades automatically when the contractor uploads a renewal—so you never have an uninsured contractor working inside the facility.
Learn more about COI tracking
Free resources on certificates of insurance and how Wardly works.
For general contractors
Wardly’s flagship use case—tracking subcontractor COIs on active job sites.
Learn moreFor property managers
Track vendors, contractors, and tenants across a managed portfolio.
Learn moreFeatures
No-login upload, ACORD 25 reading, A–F grading, and expiration monitoring.
Learn morePricing
Free forever for unlimited service contractors and suppliers.
Learn moreCompare COI trackers
See how Wardly stacks up against other COI tracking tools.
Learn moreCOI glossary
Certificate of insurance, additional insured, and every term explained.
Learn moreVerify every contractor’s COI—free.
Add a service contractor, send a no-login upload link, and get an automatic A–F grade against the requirements corporate risk set. Free forever, no sales call.
Get started free